Oklahoma Library Association
University and College Division
Business Meeting - August 12, 2003 - Stillwater Public Library

In attendance: David Oberhelman (OSU), Thomas Thorisch (OSU Tulsa), Cathy Blackman (Cameron U), Tamra Stansfield (TU), Michele Seikel (OSU), Cokie Anderson (OSU), Marc Carlson (TU), Anne Prestamo (OSU)

The meeting was called to order at 1:32 p.m.

Minutes of the July 15 meeting were approved unanimously.

Agenda:

1. Copyright workshop

1. Sites and dates are set, see previous meeting minutes.
2. Logistics and transportation

The OLA board approved copyright workshops with Laura Gasaway who has confirmed her participation. Travel, transportation and lodgings are confirmed. Ms. Gasaway indicated she will organize some transportation on her own, in addition UCD staff will be on call, (sign up list) to help with transportation. David and Cokie will help with transportation from STW and to Rose State.

David Oberhelman will need help with logistics: handouts, etc. Workshop booklets will be sent, Kay Boies will duplicate and copy. UCD still needs volunteers to stuff folders, pass out handouts, and as stand-by staff if needed. David Oberhelman will set up a sign-up sheet for event volunteers and will make an attempt to assign ‘local’ librarians to function as volunteers on site.

Registration flyers will be sent out soon, generic workshop announcements will go out with the September 1 OLA bulk mailing.

Monday, December 1, registration will be open for OLA members. Kay Boies will receive the registrations and indicate cut off dates. She will be contacting potential attendees who can register after the first group (OLA members and Rose State staff).

Suggestion by Anne Prestamo: Registration forms need to indicate that OLA cannot accept Discover and American Express cards. The registration form should also clearly identify the title of workshop, so there is no confusion if simultaneous workshops are scheduled.

Directions: the registration information should at least contain URLs to maps and driving directions issued by the individual library workshop sites.

2. Salary Survey

Charles Brooks and Mary Evans are still compiling figures. Charles has automated the information request form. Emails to library directors contain links to the online survey form containing only one question: What is the starting salary for library professionals in your area / institution? Thanks to both. They will report to Kay Boies by Oct. 1.

Other issues.

Organizational and library web sites:

Review of the OLA web site - there are still some broken links and menus. Bob Swisher and one of his classes are analyzing and evaluating web sites and comparing them to other web sites for libraries and library organizations. One of the issues is to find out how many libraries are contracting web sites with commercial Internet and web space providers.

Prestamo reported that Dr. Swisher and his class hit all 50 states and generated a report on library professional web sites. Their report will include links to all state library association websites.

Navigation issues, load time, formatting issues, number of hits per web sites are being researched. OLA is planning to move to a commercial web services platform and will allow commercial add ons.

A new calendar system will allow Kay Boies to update in real time for OLA and non-OLA events. OLA will also try to offer more events during the summer months to provide more continuity of workshops and conferences, avoiding the down times of summers past.

As of this summer, OLA has offered three summer workshops.

Other comments by Anne Prestamo.

QuestionPoint is a hot topic this season. The Reference Roundtable will have this on the agenda. LED was considered as possible co-sponsor.

Other current issues: virtual reference in general and PATRIOT Act.

The calendar is filling up fast with events and workshops.

The ACRL fall conference is scheduled for November 14 at the OSU campus in Oklahoma City. The main speaker Dr. Gerard Puccio will address issues of “Creativity in the Workplace” and creative problem solving in libraries.

Conference Programs April 14 to 16, 2003 at Adam's Mark in Tulsa.

a. Paper and Poster Sessions

The Membership Committee will co-sponsor paper sessions.

Cecy Brown , coordinator for SLIS student papers, will review / jury paper proposals. Best proposals will get free conference admission. The joint committee will make the selection.

A check box on the registration form could indicate free registration for SLIS students who are eligible. (Update: The form is live at http://www.lib.utulsa.edu/ucd/papers)

UCD reserved a total of 6 slots in back to back sessions, 1-2, 3-4 and 5-6 consecutively.

Poster sessions are in the no-conflict time frame. Request that posters are placed on tables. Some easels got lost in the past and obstructed access as well.

Paper presentations: projectors need to be borrowed.

Canned and off line presentations are strongly recommended, because of connectivity problems and additional charges in the past.

R.D Bell, OSU Tulsa, will help with audiovisual and set up.

Use of laptops: suggest to bring presentations on CD and floppies to avoid too many formats and display problems. Presentations could be loaded on specific room laptops, presenters would send their PowerPoint and other presentations beforehand.

OLA and UCD will look into making presentations available to OLA members after the conference on pass worded web sites or as CDs for a small charge.

b. Buried Treasures Session

Theresa Miller has committed to represent and report on the Oklahoma Center for Poets and Writers.

David Oberhelman will get in touch with Ann Blakely to confirm contribution of the TU WW II poster collection.

Tom Thorisch will contact the Greenwood Cultural Center and see if someone could show case their collections: Jazz collection, race riot. The Buried Treasures session will total 3 presenters and 20 min. per presenter.

Other Ideas for Future Sessions:

• Medical instruments of OUHSC in OKC. Great medieval collection.
• National Cowboy and Western Heritage Museum, OKC.
• Four String banjo museum in Guthrie
• Percussive Arts in Lawton
• Cheyenne Cultural Center in Lawton

3. Co-sponsored Program Ideas:

Co-sponsoring additional QuestionPoint / Virtual Reference workshops.

Expanding the ODL survey on OK library technologies. Interlibrary Cooperation Committee would follow up and expand survey. Mary Hardin, ODL, would be the best person to talk to.

Cokie Anderson, Legislative Committee Co-Chair, will work on a workshop about privacy and legal acts. UCD should look for speakers who ably communicate legal issues to lay audiences and have an understanding of library concerns.

Consensus: find lawyers, scholars that really work with PATRIOT Act issues. Cokie will look into this and check with Dr. Connie van Fleet. Looking into ideas and “free” speakers.

Thorisch will look up previous ACRL conference speakers with legal backgrounds.

Other Future Program Ideas:

The latest and greatest in ILL or medical ILL, Iliad, Prospero, Arial, and other document delivery systems. What would be an interesting aspect of the topic that could draw a wider audience? Privacy issues of patron records, perhaps.

Draw technical services librarians into workshops by tying ILL, cataloging, automation, and distance education and digital resources together with the “service” issue.

4. The nominating committee under the Chair-elect will soon have to issue a call for candidates and set time lines for candidates and elections. (Chair elect, 2 years, Secretary , 1 year)

Next meeting:
October 21, Stillwater Public.

The meeting was adjourned 3:15 p.m.

Respectfully submitted,
Thomas Thorisch, OLA UCD Secretary