Oklahoma Library Association
University and College Division
Business Meeting - December 17, 2002 - Guthrie Public Library

In Attendance : Cathy Blackman, Cameron (Secretary); Barbara Bradley, OSU; Melissa Huffman, Rose State (Chair); David Oberhelman, OSU (Vice Chair), Michele Seikel, OSU

The meeting was called to order by Melissa at 1:30 pm.

I. Conference Plans

Paper and poster sessions - Charles Brooks needs to be contacted to see if all of the paper sessions and Faculty Relations session can be held in the same room so we will only need one laptop and projector which will be provided by David (OSU). All paper presenters will be asked to send their presentations electronically to David so he can have them loaded onto the laptop.

Buried Treasures - Brad Robinson of the Institute for the Prevention of Terrorism, Christi Ballard of the Oklahoma City Museum of Art, and Marilyn Ogilvie of the History of Science Collections at the University of Oklahoma have all agreed to participate in the session. Each of the speakers needs to be asked to bring visual aids.

Library Interior Design - Sherry Young and Carolyn Hust have agreed to participate in the panel discussion. Dr. Young needs to be the first speaker on the panel. A potential activity would be to rearrange the room to demonstrate the principles of feng shui. Each of us (UCD members) needs to read up on feng shui via the web or printed materials. Joan Singleton and Barbara King still need to be asked to participate.

Michele will secure Barnes and Noble gift certificates for Annie Busch and Scott Goldie. Charles needs to be asked if Scott Carter received a gift of some type for speaking at previous workshops.

Note for future reference: If a presenter does not attend any other sessions/portions of the conference, they do not have to pay any registration fees. If speakers stay overnight, they can be given a gift. If they do not stay overnight, they can be offered a gift or honorarium.

II. Workshop updates

The workshop may be moved to Spring 2004 depending on Laura Gassaway's schedule. The registration fee will be close to the amount charged for a mini-conference. Cathy will look into Amigos funding for flyers and mailing costs. Potential sponsors of the workshop would be digitization projects in Oklahoma. Law schools, corporate libraries, and persons that head distance education programs need to be included in the information mailings.

III. H.323 potential for meetings

Melissa will send a e-mail to see which colleges and universities would like to host the meetings for their area of the state. If more than one institution in the area would like to host sessions, the sessions can rotate among the institutions.

IV.  January Meeting

The January meeting will be a chat session held on Yahoo or WebCT. If we use WebCT, Melissa will send us a password to use to participate.

V.  H.323 potential for meetings

Melissa will look into how many sites can be connected during a session. During the next meeting we will consult a map of Oklahoma to determine potential sites for hook-ups to the meeting. This format may be tried for the April 2003 UCD meeting. 

VI. Adjournment was at 3:00 pm.

Respectfully Submitted,
Cathy Blackman