Oklahoma Library Association
University and College Division
February 17, 2004
OSU Tulsa Library

David Oberhelman, Thomas Thorisch, Tamra Stansfield, Barbara Ray, Cathy Blackman, Helen Clements, Pat McCall, Mark Carlson, Coki Anderson, Michele Seikel

The Meeting was called to order at 12:52 p.m.
Minutes from the last meeting were approved by general consensus.

1. OLA Conference Programs. Conference Theme: “Telling Library Stories”

A. Buried Treasures

Friday, April 16, 11:15 to 12:15, Adams Mark.

Each presenter has about 15 minutes. David Oberhelman will do introductions.

Photocopying for Teresa Miller and Cynthia Driver will be done at the OSU Tulsa Library.

The UCD Secretary will send confirmation of times, dates and details. Ann Blakely is in touch with Shirley, the presenter from Temple.

Presenter biographies to David and Cathy and Barbara.

B. Contributed Papers and Poster Sessions

Introductions of Presenters in the Paper Sessions:

• Thursday 7:45 a.m. David Oberhelman
• Thursday 4:30 p.m Barbara Ray
• Friday 2:15 p.m. David Oberhelman
• Friday 3:30 p.m. Cathy Blackman
• Facilitating Poster Sessions: Thursday, David Oberhelman, Friday, Cathy Blackman.

2. Gift Basket for OLA Conference All-Conference Event Thursday 7 pm.

Aloha topic, be bold, be tacky (i.e. dress up for fun)

Ideas for a Gift Basket:

Cathy’s idea: use a big tackle box as “basket”, fill tackle box in layers with gifts.

Items to add:

• Barbara brings sunscreen.
• Contact fishing and bait shops for donations
• “Telling fish stories”
• Finding Nemo DVD, River Runs through It (book, DVD?)
• Passes for Oklahoma Aquarium?
• Michele Seikel: add wrappings, nettings, shells, tools, pliers, sinkers, and hooks
  Gummy worms, (canned) bait, sardines.
• Tom will bring a little bottle of something.
• Fishing hat, Okiebarn, 41st/ Sheridan
• Supplies and contributions to be handed to Cathy Blackman before the event.
• Cathy will “think big” when getting a tackle box/ basket.

3. Evaluation summary from Copyright workshop

General comments ranged from good to excellent, with positive feedback.

Comments indicated that the time frame of the workshop was a challenge, but the workshop was done very professionally.

Comments: Should we offer copyright workshops every other or every three years?

Should UCD seek (commercial/ corporate) sponsorships, rather than higher registration fees?

Logistics went well. The next workshop could be more focused and local.

4. Ideas for Fall 2004 Workshop (place, dates, ideas)

OUHSC, in conjunction with medical libraries.

Fall 2004: UCD will sponsor one workshop.

David will start some planning, and then in July can take over as conference chair and help Evelyn Schmidt.

Potential Topics:

• Interlibrary cooperation. New technologies
• Interlibrary Loan workshop: teaching process details and applications for public services people.
• Prospero, getting articles electronically. Technical services and public services overlap in ILL.
• Questions of emailing documents, document delivery.

Breakdown of a workshop/ information session:

• Public, academic and vendor representatives, first in an information session, then breakout sessions for special issues: Passport, web version, checking status of the process. Marc Carlson could do a demo. DocLine for medical libraries
• Copyright issues, books / chapters, versus articles, textbook requests, etc.
• David: The morning session would be for big picture overview, how it works, different systems and flavors, online, overviews, presented by ILL practitioners.
• Afternoon breakout sessions: systems, medical, specialties.

Possible target audiences:

ILL and some technical services people, public services people, teaching them how to check the process, look up status of ILL requests. Focus the marketing of the workshop on a diverse audience from small rural colleges, ILL staffers, public libraries, public services staffers.

Co sponsors: PLD and medical and special library assoc. to cosponsor.

David will present the ideas to the OLA board and present the ideas in a more focused summary.

Details should be left open ended to have the option to include cooperative ventures, change to focus of the sessions, etc.

Time frame: UCD will plan and confirm workshop ideas in May/ June, and then set dates for the fall workshop.

Break out session ideas:

ILL/ Iliad and Prospero/ document delivery, Autographics, OCLC, docline, Solinet. Copyright issues in ILL. Teaching ILL to peers. Whacky ILL stories. ILL road games

Workshop Titles:

ILL – The Fear factor; ILL 101; Hands across ILL; ILL across the Library;
Linking Libraries and Patrons: ILL ; (tip: avoid starting the workshop title with “ILL”, instead try descriptive titles “Working Across libraries: ILL…”)

Plans for future meetings

• When: March 23
• Where: Tulsa, TU
• What time? 1 pm
• Who organizes food? Marc, Tamra, Metro Diner, 11th and College

Meeting adjourned: 14:50

Respectfully submitted,
Thomas Thorisch, OLA UCD Secretary