Oklahoma Library Association, University and College Division
Tuesday, July 10, 2001, 1:30 p.m.
Stroud Public Library

I. Call to Order

Retha Robertson, outgoing chair, called the meeting to order and turned it over to incoming chair Ann Blakely

II. Introduction of Attendees

• Cathy Blackman, Cameron
• Ann Blakely, University of Tulsa (Incoming Chair)
• Kay Boies, OLA
• Barbara Bradley, OSU
• Melissa Huffman, Rose State (Vice Chair, Chair-Elect)
• Pat McCall, Tulsa Community College
• David Oberhelman, OSU (Secretary)
• Retha Robertson, Oklahoma City University (Outgoing Chair)
• Carolyn Warmann, OSU

III. Meeting Schedule and Communication

A. Meeting Times and Locations
UCD will tentatively schedule meetings for the 3rd Tuesday of each month. Meeting times have been pushed back to 2:00 pm. The next meeting will take place at Stillwater Public Library on August 21, 2001 at 2:00 pm.

B. Communication
Ann Blakely asked how members would like to be contacted about future meetings and news related to the division. We discussed setting up a mailing group with Yahoogroups, but decided to use a mailing list Ann has set up on her email program to notify the membership about upcoming meetings. David Oberhelman will forward the messages to the OLA Yahoogroup and Ann will cc: Kay Boies and Wayne Hanway. Charles Brooks has indicated that he no longer wishes to maintain the UCD Website on the University of Tulsa server. Jon Woltz had expressed interest in taking over the responsibilities last winter, but has communicated with either Ann or Retha about the matter since. If Jon cannot take over the pages, Melissa Huffman offered to see if the pages could be hosted at Rose State.

IV. Workshop Planning

A. Web Mini-Conference Proposal from LED
Melissa delivered a proposal from LED chair Charles Brooks for UCD to co-sponsor a 1-2 day mini-conference on issues related to the Web including macromedia, archiving Websites, online libraries/e-books, privacy issues, and others. The event would be co-sponsored by other divisions and committees including the PLD, TESRT, and Ethics. The program would feature different tracks in breakout sessions for attendees to follow different topics. July 30-31 are the dates that have been proposed to allow time for planning. Ann asked for volunteers to work on the joint planning committee and Cathy Blackman and Pat McCall agreed to serve. Melissa and David are already serving on the committee representing LED and Ethics respectively. We discussed potential speakers and Kay discussed other all-day workshops given by OLA in the past. UCD will get back to LED to start planning the mini-conference and seek ways to involve other groups such as school media specialists.

B. Possible January/February Workshop
Ann asked for ideas for a UCD sponsored workshop to be held in the winter (January or early February). David suggested the topic of information literacy for incoming students at college and university libraries. Related topics such as orientation for distance learners and critical thinking skills also came up in the discussion. Melissa proposed a workshop on copyright issues related to the Web. The group discussed potential speakers such as Georgia Harper from the University of Texas System and other speakers involved in designing copyright programs for ARL. Carolyn Warmann suggested that the program also look at plagiarism and other issues related to intellectual property. We decided to wait until the next meeting to decide which topic to pursue and begin planning.

Ann also suggested for a future workshop and/or conference program on reorganizing staff (outsourcing, retraining, crosstraining, etc.). We will bring this topic up at a later time to decide what aspects we might focus on and what format would be best for presenting it.

V. Other Business

A. Study or Program on Tenure and Faculty Status
Cathy requested that UCD conduct a study or offer a workshop on tenure in academic libraries. We discussed inviting editors of library journals such as Library Mosaics to speak on the publication process or to talk about the differing procedures and requirements in different institutions. Ann proposed having a table talk at Conference this year to gauge interest.

B. Salary Survey
Cathy volunteered to send out the UCD salary survey for college and university libraries this year. ALA wants only the starting salary amount and the number of years experience required. After some discussion we decided to add questions to the survey related to faculty status for librarians and whether institutions have a tenure system or some other comparable form of ranking system. The wording of the questions will be worked out in upcoming meetings.

C. Announcements
Pat reported that she had visited the new Northeastern State University Broken Arrow campus. Their library will be open this fall, though it will have its own building.

VI. Conference Programs

A. Poster and Paper Presentations Committee
David will chair the poster and paper presentations committee this year and will develop the call for presentations and Web submission form hosted at OSU. Barbara Bradley will also serve on the committee this year and David was going to contact Cecilia Brown from OU about continuing on the committee. (Update: Cecilia is unable to serve on the committee this year; we will continue to seek volunteers.) Kay said that the deadline for submitting proposals should be before Thanksgiving and that the presenters should be assigned slots in early December. The call for presentations flier will be prepared in August to go out in the first bulk mailing. We discussed ways to involve more public and school librarians in the presentations and David will ask Ginny Dietrich about possibly getting CE credits for public librarians who give poster or paper presentations.

B. Other programs
UCD will consider in future meetings whether to repeat the Buried Treasures in Oklahoma Libraries program. Another possible topic for a program is digitization of collections.

VII. Final Business and Next Meeting

Carolyn suggested that UCD develop a directory of contact people at academic libraries offering distance education for librarians as well as patrons. UCD might form a joint committee with OSLMS to explore this idea.

Meeting was then adjourned. The next UCD meeting will be held August 21 at 2:00pm at Stillwater Public Library.

Respectfully submitted,
David Oberhelman