University and College Division Business Meeting
November 20, 2001

Present in Chat Room:  Cathy Blackman (Cameron), Ann Blakely (TU), Barbara Bradley (OSU), Kay Boies, Charles Brooks (TU), Helen Clements (OSU), Melissa Huffman (Rose State), Pat McCall (TCC), Marla Roberson (OSU-OKC), Judith Wilkerson (OUHSC)

I.  Call to Order and Minutes

Note:  This was the first “virtual” UCD meeting held in a chat room developed by Anna Moore for the Library Education Division; she used the chat service Multicity.com and put a link to the site on the Pioneer Library System server, <http://www.pioneer.lib.ok.us/ola/led/chat.html>.  Ann had earlier sent out the URL for the chat room and gave basic instructions on meeting time and format.  People logged into the chat and despite a few technical glitches, most found the experience to be interesting and a good way to conduct business without driving long distances.

Ann called the meeting to order at 1:30 pm and asked if there were any changes to the minutes from the October meeting.  They were approved and Ann moved on to committee reports.

II.  Committee Reports

A. Salary Survey
Cathy Blackman reported that the results of the survey were sent to Kay Boies, and Kay informed the division that those results were mailed to ALA.

B. Poster and Paper Presentation Committee
David Oberhelman reported that all the proposals for papers and poster sessions had been gathered and that he and the rest of the committee (Barbara Bradley and Tom Messner) would be meeting on November 27 to select presentations for Conference and assign time slots to them.  David added that he would submit the names and titles to Anne Prestamo, OLA Program Committee chair, before the December deadline for the Conference preview.

C. Buried Treasures Conference Program
Barbara Bradley informed the division that the speakers for the session had been contacted and had accepted the invitation to speak.  The speakers will be Kathy Huber from TCCL who will discuss their genealogy collection; Kim Johnson of TCCL who will introduce the African American Resource Center; and Karen Curtis from TU who will speak about the Native American collections at her institution.  Ann and Barbara explained to those who had not been present at earlier meetings that we had decided to focus on Tulsa-area “treasures” this year in order to give attendees the opportunity to visit those collections during the Conference if they so desired.  Information about the collections is available on the TCCL and the TU websites respectively.  Ann asked for volunteers to assist Barbara at Conference with the setup, and David agreed to help out.  Melissa Huffman volunteered to take notes and write an article on the program for the Oklahoma Librarian.

D. Conference Program on Recruiting (Co-Sponsored with Administrative RT)
Ann reported that all the arrangements had been made for Pat Wagner who is to speak on issues of recruiting and retention in these days of librarian shortage.  Barbara volunteered to assist Ann during the program.

E. Preconference on Reorganizing Your Library (Co-Sponsored with OCALD)
Ann also updated the members about the preconference on reorganizing both the staffing and the physical facilities of libraries to meet present needs.  The speakers will include David Lewis, Lee Brawner, Francine Fisk, Linda Saferite, and Ed Johnson.  Sharon Saulmon from Rose State is organizing the sessions and she will handle the details.

F. Summer 2002 Web Mini-Conference with LED
Charles Brooks gave a report on the multi-division/committee “Celebrating the Web” mini-conference set for July 30-31, 2002 at Rose State.  It will discuss how librarians around the state are using the web to deliver services in unique, innovative, and “cutting edge” ways and allow them to present their experiences to others who may wish to upgrade their own online services.  LED, UCD, Ethics, PLD, and TESR are all in on the planning.  Each group will plan its own programs around a common theme or track and there will concurrent breakout sessions with several programs.  Bob Swisher from OU-SLIS has agreed to do the keynote address on how far Oklahoma libraries have come on the web in the last ten years and where they might go in the future.  Charles then outlined some of LED’s planned programs on digital movies, techno-stress, and grant-writing for technology.  The next meeting of the mini-conference planning group will be Dec. 18 at 10:30 am at the Stillwater Public Library so that Carolyn Warmann, the CE Consultant to the conference, can be present.  (Ideas for the UCD programs at that conference are listed in the October minutes; Ann skipped then for the sake of time).

G. Spring Workshop on Recruiting/Retention
Ann reported that the spring workshop has been set for May 15, 2002 at Tulsa Community College West Campus.  Debra Engel of OU and formerly Pioneer will speak on recruiting in both academic and public library settings; David will follow up with her.  Charles said that he had contacted Shawna McConnell, personnel director at TCCL, and she said she is willing to serve on a panel but would rather not do a presentation.  The group then discussed who might be a good “human resources” speaker to address larger recruitment issues in the state of Oklahoma.  Kay suggested Ellen Duecker, library coordinator for Tulsa Public Schools, and Melissa suggested Renau Wynn, Oklahoma Labor Commissioner.  David said he would check on a speaker from the OU SLIS program.  Mary Sherman from the state chamber of commerce was another possible speaker mention (or to contact).  Ann said we would follow up on these ideas at the next meeting.

F. Nominations
Melissa reported that so far she has Cathy Blackman running for Secretary and David Oberhelman running for Vice Chair.  She is gather ideas for other candidates.

III.  Next Meeting
Ann said we would schedule the next (face-to-face) UCD meeting at 1:30 pm on December 18 at the Stillwater Public Library following the LED mini-conference meeting.  The group discussed the chat room format and generally liked it.  Ann said she would look into setting up a WebCT site through TU for a future online meeting and would have more information on that at a later date.  The group next decided not to post a transcript of the meeting itself but rather to have the Secretary prepare a standard minutes for distribution to the membership.  The meeting was adjourned at approximately 3:00 pm.
 

Respectfully Submitted,
David Oberhelman, Secretary