University and College Division, OLA
Executive Board Meeting/Membership Meeting
Tuesday, September 26, 2000
Guthrie Public Library
1:30 p.m.

I. Call to Order by Chair, Retha Robertson

II. Introductions of attendees:

Ann Blakely
Barbara Bradley
David Oberhelman
Retha Robertson
Rhonda Harris Taylor
Carolyn Warmann

III. Minutes of the August 29th meeting

Minutes were previously posted electronically to members. Copies were distributed at the meeting.
ACTION: The minutes as posted were accepted by consensus.

III. Committee Reports

A. Nominating Committee

REPORT: by Ann Blakely.
No new action was reported by the Committee. The membership list has been received. ANN BLAKELY will contact Kay Boies to see if there are newer members to be added to the list.

B. Conference Program A ("Hidden Treasures") Committee.

REPORT:
Retha noted that there is a title change; it is now "Buried Treasures, Part II."

Retha Robertson and Barbara Bradley noted that the collections to be covered will include:
Philbrook Musem in Tulsa
Oklahoma City Zoo's Library
Oklahoma Historical Society
Melvin B. Tolson Black Heritage Collection at Langston University

November 17 is the OLA deadline for a title change.

Reference Roundtable is co-sponsoring the program.
Elizabeth Romero is the RRT chair, and RRT has inquired about roles that its members will play as co-sponsors.
BARBARA BRADLEY will liaison with RRT and will suggest roles as moderators, room setup, publicity write-up, etc.

Johnny Johnson has some time during the program to speak briefly on an update about the AMIGOS grant.

There is no computer equipment available for OLA programs. An LCD might be provided by OLA. Any computer equipment will need to be provided by the presenters.

David and Retha noted that at the OLA Program Committee meeting, an announcement was made that OLA letterhead available on the OLA web site. They will keep the Executive Board posted about exactly where the documents are located.

RETHA, BARBARA, and ANN will consult on confirming letters for speakers (letters can only say Thursday or Friday as far as the date of the program).

C. Conference Program B (Statistics program) Committee.

REPORT: by Ann Blakely:
New title suggestions are needed.
Ideas to be covered: need to count stuff not counting, as electronic access, etc.; capturing real numbers; getting web counters, etc.

D. Poster/Paper Committee.

REPORT: by David Oberhelman.
The Committee will meet after the deadline for submission. They will have slots in the OLA program grid by then.

E. Spring Workshop Commitee

REPORT: by Carolyn Warman.

"Distance Learners" will be the new title change.

The Committee met with OLA's LED.
3 volunteers are: Charles Brooks, Jane Carvajal, and Melissa Huffman.

Speaker: Phil Moss, who will address distance education in Oklahoma today and as projected.

Other presenters: A panel with 4 people representing
1. the OSU Tulsa library;
2. a public library (maybe Glenda Lamb or Linda Saferite)

3. Charles Shannon is confirmed from TCCL
4. Sandra Austin of OSLAMS can provide a name of somebody from the school sector.

Co-sponsorship: OSLAMS wants to co-sponsor.

After lunch: Coverage of state's electronic resources, including public and school (possibly Carol Fox of ODL).

Breakout sessions: Projection of 3 in 2 slots.
Possibly have moderators for sessions other than web friendly design, which has a presentation component.
Sessions will include:
1. Communications
2. Marketing - focus on academic; communicate what's available
3. Networking - improve communication across types of library resources
4. What kind available free on Internet (repeat this one)
5. Web friendly design (repeat this one - Jon Woltz to manage this session)

 

Facility: OSU Tulsa (already reserved for May 15).

Lunch: to be catered on site

The Committee will meet again before the next UCD meeting.

F. Salary Survey

REPORT: by Barbara Bradley

Response rate: 29 out of 57 as of the September 15 deadline.
Potential respondents were sent reminders about September 30 as the new deadline.

There was a suggestion that it might be useful to have a write-up of the results for the Oklahoma Librarian.

There was a consensus to eliminate responses that do not fit the description of "entry level position" (i.e. require multiple years of experience, etc.)

G. Electronic Committee

Jon Woltz is taking over the web site maintenance for UCD in several weeks.
There may be a server host change, too.
JON will report at the October meeting.

V. Other business, announcements

OLA encourages sending postcards supporting the allocations for statewide databases and to also mention ODL in that correspondence (since the state budget is coming up). It is useful to include stories of how information access has helped patrons. The postcards can be bundled to Kay Boies so that OLA can pay postage on them.

FOLIO (Friends group) has a centennial project (since the Oklahoma centennial and OLA's anniversary celebration is the same year.). Their theme is "literary landmarks in Oklahoma." "Buried Treasures" might be compiled into a booklet ready for distribution at that point, too. There was a suggestion that RRT might want to undertake this project.

Next month there will be a preliminary grid of the OLA Conference available at the Conference Planning Committee meeting.

Next year's theme at OLA conference will be: Oklahoma Libraries: Where it's @.

Robin Meyes will be the keynote speaker in April.

Danny Wallace, Director of OU SLIS, is willing to work with UCD to make the conference a distance education delivery (information obtained at the LED meeting). UCD will have to follow up with Kay Boies for details on how to make this project work. CAROLYN will bring up the topic at the October meeting (there are many details to be worked out).

VI. Sites and dates for next meetings

October 31, Norman Public Library, 1:30 p.m.
November/December meeting will be at Stillwater Public Library (tentative) on December 5, 1:30 p.m.

VII. Adjourned at 2:30 p.m.

Respectfully submitted,
Rhonda Harris Taylor
UCD Secretary, 2000-2001