August 7, 2003 Minutes

OLA/GODORT Chair Barbara Miller brought the meeting to order at 10:30 a.m.

Membership updates

• Kay Boies sent around the list of members who had not renewed their dues for OLA and OLA/GODORT and she encouraged us to renew.

New OLA website

• Kay reported on the new site that Charles Brooks, Univ. of Tulsa McFarlin Library has developed. It has more standardization and better navigability than did the previous site. It will soon have its own server and forms will be able to be processed online.

Documents lists

• Join the Oklahoma Documents listserv (OKDOCS-L)
• FDLP-L is useful and does not have too many messages to handle.
• GOVDOC-L does not seem too helpful compared to the amount of time involved in keeping up with it, especially for public librarians. Steve forwards us the messages that have needed information for the depositories.

Old Business

Reviews of program at OLA 2002 Conference

These have not yet been published but Kay had the preliminary reports, which showed that both GODORT-sponsored sessions were well received.

• Steve Beleu noted that the Internet was not connected properly for the Oklahoma DEQ’s “Dataviewer” webpage demonstration. Even so, participants indicated that the session was a useful one.
• The Local Government Documents session was popular; several evaluation respondents mentioned appreciating Suzanne Sears’ description/demonstration of the TCCL local documents collection.

Report on Leadership Training and Executive Board Meeting

• Chairs of committees and roundtables are no longer to be in charge of workshops; they can advise, however.
• It was encouraged to have more joint-sponsored programs and workshops.
• Next board meeting will be Aug. 15, 2003

Update on workshop on legal resources

• Will be held Mar. 18, 2004 at OSU
• Audience is mainly reference personnel from public and academic libraries [non-law libraries]
• Louisa Voden will lead the session on Oklahoma Statues and Oklahoma Session Laws; send Suzanne Sears a list of the types of questions that public libraries receive.
• Melanie Nelson will lead the session on U.S. Code and U.S. Statutes at Large; send Tanya Finchum a list of the types of questions that academic libraries receive.
• Barbara will check to see if the RRT would like to co-sponsor this workshop with us.
• Tanya is in charge of the paperwork. The flier, program planning form, budget form, and evaluation form are due by Oct. 8, to be discussed at the Oct. 17 Executive Board Meeting.

Update on Dr. Laura Gassoway workshops: Copyright Law in the Digital Age

• Dec. 10, 2003—Norman; contact persons are Sharon and Lauren
• Dec. 11—Stillwater; contact person is Barbara
• Dec. 12—Rose State; they are sponsoring this session themselves and OLA members will be on a waiting list after the Rose State applicants.
• There is a 40-person limit at each session; cost is $85.00 for OLA members
• Time is allowed for break-out groups and development of issues of interest to participants
• GODORT is co-sponsoring with UCD—David Oberhelman is chairperson
• David will send questions to Dr. Gassoway that we would like answered
• Suggested topics to request to be covered are: not for resale books (pre-publication copies); online version of books; current CD copyright issues; local documents; vertical file items. Send other issues to davido@okstate.edu

New Business

Upcoming conferences/meetings

• OLA Conference, April 14-16, 2004
• Fall Depository meeting, Washington, D.C., Oct. 19-22, 2003
• Depository Spring conference, St. Louis, Apr. 18-21, 2004
• Annual Oklahoma Depository meeting at OSU, tentative date: Nov. 14, 2003 (GODORT will also meet then)

New liaison with Legislative Committee

• Lauren Donaldson will be GODORT’s liaison

Proposed GODORT sessions at OLA Spring Conference

• We will develop a workshop or pre-conference session with the Intellectual Freedom and Legislative Committees concerning the USA Patriot Act. Cokie Anderson of the Legislative Committee will chair the session.
• GODORT will follow up with a separate session during the conference covering issues such as homeland security, disappearing documents, and state documents.
• Possible program with Kirk Martin at the Oklahoma Department of Commerce (Barbara Miller will contact him about it). He presented a session at our recent Metrodocs meeting in which he demonstrated their website: www.okcommerce.org .
• The Dept. of Commerce would like to train librarians, particularly those of small to medium sized towns, to help gather and publish on this site the quality of life data from their own communities (they would become community profilers).
• Either an overview of the training process or the complete training will be presented.
• We may ask the public library consultants at ODL to participate. Barbara will contact the Public Libraries Division about co-sponsoring this session with us.

Action on report of AALL on State documents, privacy and permanent public access

• We discussed the State-By-State Report on Permanent Public Access to Electronic Government Information, published in June 2003 by the Government Relations Committee and Washington Affairs Office of the American Association of Law Libraries.
• The report can be accessed on the following site: http://www.ll.georgetown.edu/aallwash/State_report.pdf . The Oklahoma report is on pages 212-216 in PDF format; it was written by Melanie Nelson.
• The report states that there is nothing systematic and comprehensive in place within the Oklahoma state government that ensures that all state agencies will send copies of their electronic publications to the state library, which is charged with distribution to state depository libraries.
• GODORT will send a note of concern about the situation to the Legislative Committee and request that they present it to the OLA Executive Board for a possible OLA resolution on the matter.
• The concern about the Report will be presented to the Advisory Council to the Oklahoma Publications Clearinghouse, which meets on Oct. 9, 2003.
• Barbara will send a copy of the Report to Cokie Anderson of the Legislative Committee and to the OKDOCS-L list and ask for responses by the end of August.

Protocol of responses to requests for letters to Congress to back up various bills, etc.

• We will continue do individual responses from requests sent through GPO-FDLP-L, GOVDOC-L, and other sources.
• GODORT may occasionally respond as a group to issues deemed of extreme concern to Depositories

Ideas solicited on freeware to be discussed in LED workshop on databases

• LED workshop will be Jan. 31, 2004 at Rose State
• Will cover how to select databases, presentation of freeware, gray literature, and demonstrations of specific databases
• Workshop will be split up by areas of interest: public service librarians and administrators
• Are there any databases we can suggest, especially those on social sciences?
• Send Barbara any freeware ideas you may have, especially those including journal articles.

The meeting adjourned at 12:20 p.m.
Respectively submitted, Sharon Bish 

OLA Home | Organization | Membership | OLA GODORT | Resources | Schedule