OLA Guide to Program Production: Appendix 2A

Oklahoma Library Association Workshop Request Form
(To be used when co-sponsoring with affiliate group)

This form must be completed and submitted to the OLA Executive Board for approval at least 10 weeks prior to the event. (Note: Form toe be mailed with Agenda one week prior to the Board meeting. A draft copy of the registration flyer and the completed workshop worksheet must be attached.)

Sponsoring Division, Roundtable or Committee: _________________________________________
Affiliate Co-sponsoring Group: _______________________________________________________
Person Submitting Request: _________________________________________________________

Name of Workshop: _______________________________________________________________
Location/Place of Workshop: ________________________________________________________
Brief Description: _________________________________________________________________
Date(s) of Planning Meeting(s): ______________________________________________________
Continuing Education Committee Representative: ________________________________________

BUDGET

I. Expenditures	$ Expense	OLA %	Affil. %
Postage for mailing Reg. form	__________	__________	__________
Other Postage	__________	__________	__________
Printing (Reg. Form)	__________	__________	__________
Printing (Handouts, etc.)	__________	__________	__________
Telephone	__________	__________	__________
Supplies	__________	__________	__________
Speaker Fee	__________	__________	__________
Speaker Transportation	__________	__________	__________
Speaker Lodging	__________	__________	__________
Speaker Meals	__________	__________	__________
Other (specify)	__________	__________	__________
TOTALS	__________	*_________	*_________

*OLA and Affiliate participation should be expressed as a percentage of each items' expense. Total percentage of participation by each group should be listed here. Profits or losses are prorated using these same percentage figures.

DETAILS OF EXPENDITURES. List speaker(s) name(s), specify 'supplies", "other expenses", etc.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

II. Anticipated Income. List separately all sources of income and amounts. Minimum Registration Fee for OLA Members: $30.00; Nonmembers: Double. (Anticipated Income must be at least equal to Expenditures)
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
TOTAL ANTICIPATED INCOME $_______________

Ill. If, by seven days prior to the event, only 40% or less of expected registration is filled, OLA assumes no responsibility for the program's presentation.

Exceptions to existing OLA policies must be approved by the Executive Board.

Appendix 2A

Oklahoma Library Association Workshop Request Form (To be used when co-sponsoring with affiliate group)

Oklahoma Library Association Workshop Request Form
(To be used when co-sponsoring with affiliate group)