UCD By-Laws

See Constitution; Articles IV, V, VI
Bylaws: Articles II, 2A; III, 2; VI, 5, 7; VII, 3K; VIII, 1-5
Purposes and functions
1. To provide a forum for library personnel who serve academic communities in junior colleges, community colleges, private colleges, and state colleges and universities.
2. To discuss, plan and study the problems, services, and interlibrary cooperation common to the academic community and to make recommendations of mutual concern to the President and Executive Board of the Oklahoma Library Association.
3. To aid the Association membership and the Executive Board in executing decisions relating to academic library service.
4. To stimulate professional growth by offering workshops on topics of concern to academic librarians.
5. To plan and present Annual Conference programs of significance to academic librarians.
6. To cooperate with other divisions, roundtables, and committees which have activities common to the services of academic libraries.
7. To exchange ideas and update information relative to statewide academic personnel and service.
Each division member must have a personal paid-up membership in the Oklahoma Library Association.
Officers
Officers shall be a Chair, a Vice-chair/Chair-elect, and a Secretary.
1. Term
  1. Officers are elected for one year and shall assume their duties on July 1 after the elections.
  2. The Vice-chair/Chair-elect shall serve the following year as Chair.
2. Election
  1. A Nominating Committee of no less than three people shall be appointed by the Chair of the division and the names of these committee members be sent immediately to the Executive Director.
  2. The Nominating Committee shall study the election procedures outlined in the Bylaws, Article III, and prepare a slate of two nominees each to serve for the offices of Vice-chair/Chair-elect, Secretary and other offices as deemed necessary by the division. All nominees must be a member of the Association for the current year and must agree to permit their names to appear on the ballot.
  3. The Nominating Committee shall prepare a ballot restricted to one page, duplicate it in sufficient quantity for each member of the division, and mail the prepared ballots to the Oklahoma Library Association Executive Director by December 15. The Executive Director will mail the division ballots with the ballots for election of Association officers.
  4. All ballots will be returned to the Executive Director who will set a ballot counting date at least thirty days prior to the Annual Conference. A representative from the Division's Nominating Committee will meet at the time and place designated by the Executive Director to tabulate the ballots received from the division membership.
  5. The Nominating Committee will report the results of the election to the Executive Director, the Division Chair, and the division membership at the business section of the Annual Conference.
3. Chair
  The duties and responsibilities shall be:
  1. To the Executive Board as Director:
    1. To attend all meetings of the Executive Board
    2. To participate in the deliberations and activities of the board as described in the Handbook, "Directors," page 18.
    3. To represent the interests of the Division in the business of the Executive Board.
  2. To the Program Planning Committee:
    1. To attend all meetings of the Oklahoma Library Association Program Planning Committee.
    2. To assist in planning the Annual Conference program.
    3. To represent the interests of the Division in the planning of the program and/or exhibits.
  3. To the Division membership:
    1. To determine a program of activities for the year which is designed to help achieve the goals and objectives as stated by the Association leadership.
    2. To assume leadership in planning a Division workshop:
      1. To poll the membership to ascertain interest in sponsoring a Division workshop, an Annual Conference program, and other divisional activities.
      2. To appoint a committee to prepare a workshop program.
      3. To prepare a self-supporting workshop budget and submit a proposal for a program and budget to the CE Committee and then to the Executive Board.
    3. To prepare a divisional budget for presentation to the Executive Board that realistically supports the divisional efforts for year.
    4. To report division activities, idea exchanges, personnel changes, and concerns of the division to the Association Newsletter.
    5. To appoint by November a Nominating Committee of at least three members to select a slate and prepare a ballot for the election of Division officers.
    6. To clear all divisional meeting dates and workshop dates with the Executive Director and the official calendar.
    7. To work with the Executive Director on all Division mailings at least two weeks in advance.
    8. To attend spring Leadership Conference for Association officers and chairs.
    9. To assume responsibility for official Division records:
      1. Send copy of all divisional meeting agendas and minutes to the Executive Director.
      2. Submit a summary of workshop or activity involving money and an expense report to the Executive Director within one month of said event.
      3. Turn in records from predecessor (so that they may be forwarded to the Oklahoma Library Association Archives) to the Executive Director by June 30th. Turn over current division records to the incoming division chair at the Leadership Conference.
    10. To prepare an Annual Report summarizing division activities during the current year. This report will be included in a typed pamphlet entitled "Annual Report of the Oklahoma Library Association," and is available to all who attend the Annual Conference.

UCD Home

About UCD

Activities

Oklahoma Academic Libraries

Helpful Links