Oklahoma Library Association University and College Division
Minutes – August 21, 2001  |  Stillwater Public Library

In attendance:  Kay Boies (OLA),  Ann Blakely (TU, Chair),  Cathy Blackman (Cameron), Barbara Bradley (OSU), Melissa Huffman (Rose State), David Oberhelman (OSU)

I. Call to Order / Minutes of July 10th meeting

Ann called the meeting to order and minutes of the July 10th meeting were read and approved.

II. Committee Reports
 

A. Salary Survey
Cathy reported that she had received 23 responses to salary survey request to date.  Some respondents reported salaries based on a 9-month appointment instead of a 12-month appointment; in such cases the committee decided to adjust the salaries to a 12 month cycle.  Most included the starting salary, but some had given a range.  A question about faculty status for librarians was included in this year’s survey, and 4 responses to that question were returned.  Out of the 4, only Cameron, OSU, and OU indicated that librarians held faculty status at their institutions.  A few libraries sent in copies of their handbooks for retention and promotion; others will be requested and a September 14 deadline was set for libraries to submit their handbooks.  The group then discussed several situations in which the survey helped establish baseline salaries for Oklahoma librarians and the importance of keeping such measurements over time.

B. Nominating Committee
Melissa requested an email list of member of UCD to facilitate the call for nominations for the positions of Vice Chair/Chair Elect and Secretary.  Kay will send updated lists of the membership to both Ann and Melissa.  After some discussion, Melissa requested the members to email her names or suggestions for potential candidates.  December 1 is the deadline for names to be submitted for the ballot.

C. Posters and Presentations Committee
David reported that the web submission form had been set up at http://www.library.okstate.edu/forms/ucdcall4presentations.htm and that the call for presentations flier had been given to Kay to go out in the next OLA bulk mailing.   The deadline for poster or paper presentation submissions is November 16.  3 poster sessions will be scheduled during no-conflict times and 4 hour-long presentation sessions (2 back-to-back) have been requested.  Barbara and Tom Messner of Northeastern OSU-Broken Arrow are also on the committee.  The committee will assign timeslots to presenters in December and submit them to Kay for the preliminary Conference program.

D. Workshop Planning
Ann discussed possible topics for a workshop to be held in the spring (March or May depending on the timing of PLA).  One topic could be copyright in the electronic environment and as it affects ILL.  Georgia Harper of the University of Texas at Austin was suggested as a possible speaker on the topic.  Laura Gassaway of the University of North Carolina, Chapel Hill was another speaker we discussed.  Ann said she would check into their availability and fees they would charge and report back to the group when she had more information.

E. Pre-conference Program on Hiring/Staffing
Ann proposed either a workshop or program on the crisis in finding qualified applicants for vacancies in academic as well as all libraries.  One possible speaker would be Pat Wagner of Colorado who is already doing another pre-conference session for OCAULD.  Ann said she would contact her to see if she would be interested in speaking on the topic and then UCD would propose a panel discussion or a table talk with Oklahoma library administrators to explore the issues in this state.  Ann will approach the Administration Roundtable to see if they would be interested in co-sponsoring these sessions.  UCD will plan to include more programming on the future of the profession in subsequent years.

F. Buried Treasures Program
Barbara and Pat McCall are on the committee for organizing this conference program.  The group discussed possible library collections to highlight in the Tulsa or Eastern Oklahoma region.  Some of the institutions mentioned included the Schustermann Genealogical Center, the special business or Spanish collections at the Tulsa City-County Library, the University of Tulsa Special Collections, the Will Rogers Center, and the Pawnee Bill Museum collection.  Barbara will contact various libraries to gather a list of speakers to bring to the group.

G. Distance Education Directory
Carolyn Warmann proposed developing a directory of distance learning contact persons at the various Oklahoma colleges and universities to distribute to other librarians.  Plans for this directory will be fleshed out later and a committee might be formed with input from Barbara Frame (State Department of Education and LED member) to address some of the library education programs in the states as well.

H. “Celebrating the Web” Mini-Conference
Melissa reported on the first planning meeting for the mini-conference on the web to be held July 30-31 (tentatively) at Rose State College.  The event would last 1 ½ days and would be co-sponsored by LED, UCD, PLD, TESRT, and Ethics.  Various tracks for breakout sessions were outlined and a division would develop programs in one of those tracks.  The tracks include technology, training, electronic collections, ethical issues/privacy issues, website development, and a “how to do it” hands-on track.  UCD agreed to handle the e-collections track with programming on topics such as netLibrary, Questia, etc.  The registration fees for the conference were tentatively set at $75 for the whole conference, $55 for the full day, and $45 for the half day.  The planning committee for the mini-conference will meet at 11am at the same location/time as the UCD meetings.

III. Next meeting

The next UCD meeting will be Tuesday, September 18 at the Guthrie Public Library.  The meeting was then adjourned.

Respectfully submitted,
David Oberhelman, Secretary