Oklahoma Library Association
University and College Division
March 23, 2004
Tulsa Community College, West Campus

In attendance: David Oberhelman, Thomas Thorisch, Tamra Stansfield, Pat McCall, Marc Carlson, Michele Seikel.

The meeting was called to order at 1:08 p.m.

The minutes from February 17 were approved.

I. Conference Plans

OLA President Anne Prestamo encouraged librarians to submit “Library Stories” as contributions to the conference.

Pre-registration deadline is April 1; later registrations will add $10 to the fee.

1. Buried treasures
The session is scheduled for 11:15 a.m. Friday, April 16 (on program page 22)
Guest presenters will meet downstairs in Adam’s Mark Lobby with David at 10:45 a.m.

2. Paper and Posture Sessions
Scheduling and listing of presenters was straightened out. As a suggestion for next year: the program committee needs to be involved from the start in order to have accurate information on speakers and presenters for the programs.

3. Gift Basket, Telling Big Fish Stories: Thursday night “All Conference Event”
Call or email Cathy Blackman to drop off gift items for the basket: cathyb@cameron.edu. Cathy will respond and arrange pick up at the conference / hotel site.

Michele Seikel brought items already, Cokie Anderson obtained and donated a $30 ticket voucher for the OK Aquarium. Other items: dvds, lures, netting, wooden fish sculpture, bottle of fisherman’s heart warmer and sour worms.

Marc has potential donors, but they need a written statement on OLA letterhead with the purpose of event and documentation of gift items. David will get OLA letterhead to Marc with Anne Prestamo’s signature.

Email solicitation for gifts to the UCD membership: David will send out email to members, to solicit donations for the basket. Inventory of basket items will be posted on the gift basket.


II. Workshop for the Fall ILL topic
Marketing will be very important in order to draw a larger, non-ILL audience.
Michele Seikel suggested that the Oklahoma Union List OKULS / OUSU might be a co-sponsor.

David will contact them to see if we can get them on board. Michele will contact Michael Kim for further information.

Time frame: the UCD board will work out workshop details, marketing, topic focus, sponsorships, etc, in May after the OLA conference.
Marc might give the introduction.
Johnny Johnson would be willing to help, present part of the topic.

Marketing:
The UCD board will send out a marketing survey about ILL issues, questions and information gaps.

Purpose: to find gaps of interest that could be marketed to non-ILL people. Marketing to small libraries, circulation and reference librarians, and weekend and evening staffers.

The survey will contain about five questions, tidbits combined with an easy way to respond (either by drop off ballots or email. Marc submitted 5 questions already to David Oberhelman.

Catch phrases for marketing usage: “ILL in a nutshell”

Preannouncement for the coming workshop at other OLA functions. David will talk to Kay Boies if we could place announcements on conference tables (with David’s email as contact).

Other ideas: Top ten list of weird ILL stories contributed by ILL people (merging with the conference topic “Telling ILL stories”.

“David’s Top Ten List of ILL stories”.

General Topics:
Things you don’t have, but you could get. Leave ILL out of main title, move it into subtitle.

Break out sessions
Organize Breakout Sessions: list break out topics

• Alternatives: extension services of ILL, document delivery systems , etc.
• Where is my ILL in the process.?
• How can I get this item?
• Don’t “diss” your dissertators. Hard to get hard to get materials, foreign language materials?
• New system is a passport web version, by OCLC, but slow.
• Where does ILL come to an end: Possibilities and limitations/ working around ILL? How to get dissertations posted by departments? Issues, skills for people who are not fluent in ILL process.
• Bypassing the chain of command, as breakout session.
• Security. Explaining ILL rules and regulations to patrons.

III. Future Meetings and other New Business

Evelyn Smith will try to set up a meeting schedule, maybe at Rose State, that will cut down on traveling time for UCD board meetings. Virtual meetings could be used alternately.

Next Meeting: May 18, 2004 at TU.

Marc will announce meeting room and location.

Tamra will organize luncheon place.

IV. Meeting Adjourned: 2:30 p.m.


Respectfully submitted,
Thomas Thorisch, Secretary, OLA UCD