OASLMS Executive Board Meeting--Revised

November 8, 2004

2:30 pm—Teleconference

2004-2005 Officers                                        Ex-Officio Members

Chair—Margo Canaday                                   OLA—Kay Boies (A)

Chair-Elect—Deborah Maehs                          SDE—Barb Pfrehm, Jeanie Johnson (A)

Treasurer—Yvonne Grady (A)             Awards—Audrey Gramling

Secretary—Connie Wise                                  Publicity—Mary Ann Robinson

AASL Delegate—Buffy Edwards                                       Kathleen Lienke (A)

Past Chair—Ellen Duecker                               ODL—Carol Fox (A)

Minutes—The minutes from the October meeting were emailed to members and corrections were received.  The corrected minutes were approved.  (Buffy/Ellen)

Treasurer’s Report—Margo presented a balance of $2,516.60.   A deposit of $1,646.00 was made from Encyclo-Media and the Silent Auction, although a final financial accounting from the Social is not yet available.  The check to cover the OASLMS Breakfast meeting has not been received.  The treasurer’s book has not been returned from the auditor yet.  Margo will contact Lynn about it.  Ellen inquired about a check for the Kinko printing receipt.  Buffy reported that the $400 bid for Darlene Bailey Beard’s author visit from last year’s silent auction has not yet been conducted.  Kay will be contacted to follow up on this.  Audrey is still waiting for payment from ProQuest.

Time/Task Analysis—Ellen reported that she has not received the feedback she expected.  Some have experienced problems that were not addressed earlier and some participants have not responded at all.  Putnam City has had email problems and she has not heard from Norman.  She asked members to check in with district participants for feedback.  Most participants have expressed surprise by daily events and the terminology of “supervision” has been questioned.  Ellen has submitted a proposal to present the project to AASL.   Nancy Miller will aggregate the data after it is collected.  After it is compiled, the data will be interpreted to determine relationships between the LMS and the assistant and be examined from different perspectives, such as grouping by levels—elementary, middle school, and high school. 

OLA—The OLA Convention will be held in Norman at the National Center for Employee Development on March 30-April 1.   The OLA server is set up for receiving online registration and payment.  OASLMS will sponsor five sessions during the convention.  Richard Trout, an OCCC professor/author/speaker, will be the featured OASLMS Luncheon speaker.  He presented at Encyclo-Media last year and received favorable reviews.  His author visit fees are $170 and include great slides.  Margo will send him information about the OASLMS audience and ask about equipment requirements.  Discussion was held concerning having him present a workshop but it was decided that he might promote his books at a vendor booth.  Margo will turn in his book titles to vendors.  Although he is a speaker paid by OLA, he will still need to pay $250 for vendor/booth promotion. 

Legislative—No report.

Awards—Audrey reported that she will be getting the technology award put together.  Ellen asked if a reminder had been distributed in OLA packets or the listserv.  The deadline was thought to be February 1.  Discussion was held concerning the information available on the website and the online format.  Mary Ann reported that the tech award is still on the website but she will be working to update the Clarke and Spreisterbach awards.  She will bring modifications to the next meeting. 

Online award formats-- It was suggested that the nomination form be a Word document attached to email addressed to the SDE/Barb or Jeanie.   Technology standards were discussed—Mac versus PC and Word 2000 or higher versus other programs.  Barb stated that people are limited by what is available to them at their schools.  Due to district filter problems, Ellen suggested that a deadline grace period may be needed.  For this first year of transition, the form will be submitted as both an email attachment and one hard copy by the deadline date.  Audrey will work with Mary Ann to finalize the form.  Evaluation forms will also be online and returned as an attachment.  Mary Ann questioned the format for the letters of recommendation.  Deborah stated that the Polly Clarke award requirements need to state that the teaching unit must be one that has been used with students and that those guidelines need to reference our new state guidelines and standards.  Ellen added that nomination evaluations need to have a minimum score to screen finalists and that a rubric would be helpful. 

AASL—Buffy reported that she is waiting on a follow-up of the deletion of library media references from the NEA Resolutions.  She reported that the “Read Y’All” posters for next year are coming along, although she would not drop any names of possible featured celebrities. 

New Business—Kay needs the names for the ballot from the Nominating Committee by December.  Barb, Ellen, and Kathleen will begin to seek members to submit for the OASLMS chair-elect and treasurer positions.  Members need to brainstorm and submit names to Margo.  Margo has a membership directory that is correct as of Encyclo-Media.

Next meeting will be a teleconference meeting on Monday, January 10 (no December

meeting).   The February meeting will be on Monday, February 7 at the SDE.

The meeting was adjourned at 4:30 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved __________________