OASLMS Executive Board Meeting--Revised

October 12, 2004

2:30 pm—State Department of Education

2004-2005 Officers                            Ex-Officio Members

Chair—Margo Canaday                      OLA—Kay Boies

Chair-Elect—Deborah Maehs            SDE—Barb Pfrehm, Jeanie Johnson (A)

Treasurer—Yvonne Grady                  Awards—Audrey Gramling (A)

Secretary—Connie Wise                    Publicity—Mary Ann Robinson (A)

AASL Delegate—Buffy Edwards                          Kathleen Lienke (A)

Past Chair—Ellen Duecker                Carol Fox (A)

Minutes—The minutes from the September meeting were corrected and approved.

Treasurer’s Report—The treasurer reported a balance of $1,844.40.  We received an invoice from Encyclo-Media for $1,000 and a bill for the breakfast meeting for $250 (payment from SIRS pending).  

Time Task Analysis Research Study—Ellen reported that Nancy Miller customized the data collection tool so that participants can complete the data form online.  (blue screen printout and session handout)  The listserv is not set up yet so email communication has been utilized so far.  Ellen remarked how these are exciting times for OASLMS.  Barb added that we are extremely fortunate to have been freely served by David Loertscher and Nancy Miller, both outstanding professionals.  It was suggested that an update session at OLA would be interesting.

OLA—Kay Boies reported good news that 116 new memberships were received at Encyclo-Media.  She will follow up to determine school library media specialists that joined OLA but did not join OASLMS.   The shared booth worked well but one more table was needed.  Discussion was held concerning the location of the OLA/joint booth but since we receive the lowest booth price of $100, location may have to be secondary.   The First Amendment Congress will be held at OCU on Nov. 11-12.  The student fee for 25 students per district is $45 with lunch and the teacher substitute is paid.  Kay encouraged members to make plans to attend the Legislative Day on April 12 as we will have many new faces in office.  Dan Gutman and Rob Thomas were suggested as speakers for the OASLMS luncheon at OLA.

Library Media—Barb reported that Encyclo-Media attendance was 3,400 and 4,000 counting vendors.  The evening social events were well received.  Although space was tight for the OASLMS social, the Silent Auction raised $1,854.00.  Different venues are being discussed for next year, possibly one large conference event.  It is unknown if we will be able to sponsor and receive payment next year as well as how possible venue changes will affect the Silent Auction.   Buffy voiced concern that an autographed Toby Keith poster has been sold on e-Bay.  She will contact e-Bay to explain the need to restrict the poster sales as it violates the contract and the copyright agreement we made.

Awards—Barb reported that Audrey has submitted articles on the award winners to the Tulsa World and Results In Class.  It was mentioned that Audrey’s seating arrangements worked well.  It was estimated that 550 attended the luncheon and that 650 is the maximum for the room. 

Buffy readdressed her suggestion to present all OASLMS awards at the luncheon.  Ellen made the motion with a second by Margo.  The motion passed.  It will now be called the OASLMS Award Luncheon.   Door prizes will be eliminated to allow time for the presentations.

Although it was exciting to have 10 people apply for the Polly Clarke Award, it was discussed that a screening tool might be established that would align the application with the entries of the National Board portfolios.  Budget considerations might limit free luncheon tickets to the nominees only.  A subcommittee consisting of Audrey, Deborah, Jeanne Bishop, and Stephanie McDaniel, Polly Clarke award winner, will review and modify the application forms.  Applications will be submitted online only. 

Legislative—Kay reported that the Federal government has frozen all e-rate funds due to fraud situations in some states.  A resolution most likely will not be reached until after elections.  The question--where is the money going that is being paid by phone bills?

PR/Web Page— Margo reported that Mary Ann is working on the online award applications.  Since technology is a component of National Board, it was strongly felt that applications must be submitted online only.  It was suggested that the application be saved as a Word document and then emailed as an attachment.  Applications will be received at the SDE under Barb’s address.

AASL—Buffy reminded members about the Laura Bush Foundation grants that are based on free/reduced lunch records.  The NEA caucus statement concerning “Literacy Information” will be addressed at the NEA meeting on Nov. 8.

Old Business—The Regional meeting will be held in Ada on Tuesday, Nov. 16.  Mary Ann Robinson will be asked if she can attend to represent OASLMS.  Ellen stated that she plans to send a program proposal to AASL to present the data research survey under the sponsorship of OASLMS.  The group encouraged her to submit the proposal.

 New Business—There was no new business.

The next meeting will be held as a teleconference meeting on Monday, November 8 from 2:30 – 4:30 pm.  The minutes, treasurer’s report, and agenda will be emailed prior to the meeting.

The meeting was adjourned at 4:45 pm. 

Submitted by Connie Wise, secretary

___________________approved       __________________ corrected/approved