Chair—Margo Canaday OLA—Kay Boies

Chair-Elect—Deborah Maehs (A) SDE—Barb Pfrehm, Jeanie Johnson

Treasurer—Yvonne Grady Awards—Audrey Gramling

Secretary—Connie Wise Publicity—Mary Ann Robinson (A)

AASL Delegate—Buffy Edwards Kathleen Lienke

Past Chair—Ellen Duecker Carol Fox

Visitor—Lynn McIntosh, OLA president briefly addressed the executive board.

Minutes—The minutes from the August meeting were approved as read.

Treasurer’s Report—The treasurer reported a balance of $1,480.51.

OLA—Kay Boies reported on the shared sign up/membership table at EncycloMedia that will include OASLMS, OLA, Read Y’All, CATS, Endowment , and Sequoyah. Buffy reported that the booth will also have a get-well card to sign and a fish bowl for donations for Donna Norvell who has been diagnosed with a brain tumor. Donna will also receive an autographed Toby Keith poster. Kay would appreciate any digital photos of EncycloMedia. She also announced upcoming workshops of "Electronic Resources" on Oct. 29 and "CATS Storytelling" on Dec. 10.

Library Media—Barb reported that the luncheon with Ann Rinaldi is going well. Two charter buses will provide transportation from three downtown hotels to the "A Night on the Town" social events. ALA associate executive director Emily Sheketoff will be attending and will speak at two sessions.

The OASLMS luncheon will be held on Tuesday at 11:30 am and will be set up for 500. Connie, Kathleen, Yvonne and Buffy will assist in taking tickets and distributing programs. Door prizes will be awarded. Seating will be reserved for OASLMS officers and award nominees and their guests.

The OASLMS breakfast meeting will be Tuesday at 7:30 am in Room 21. SIRS has not yet confirmed funding due to the hurricanes at the Florida headquarters but a call is pending from a branch in Texas. Another sponsor to consider is Sagebrush.

EncycloMedia/Social— The OASLMS social event has been changed from a dinner to appetizers. EncycloMedia will pay for the event and will award OASLMS $1,000 for sponsoring the event. The Silent Auction needs to be set up by 4pm. Kay and Yvonne will keep track of the bids. Members will register to bid and have an opportunity to participate in the sealed bid option. Bidding will close at 7:45 pm.

Awards—Audrey Gramling announced the winners: Stephanie McDaniel of Tulsa won the Polly Clark Award and Elizabeth Bailey of Edmond won the Barbara Spreisterbach Award. Audrey and Margo will present the awards to the winners. Follett (Wendell Fields) will present $500 to the Polly Clark winner and PermaBound (Kyle & Kenneth Brown) will present an award to the Barbara Spreisterback winner. Audrey will ask Jeanie about luncheon tickets for the Brown brothers.

PR/Web Page—Kathleen reported that the award applications are not yet on the website. Once they are on, they will remain on the web page all the time for convenient access.

Legislative—The committee is keeping last year’s goal wording of "To ensure student success through quality school library programs staffed by certified Master’s level library educators." ODL is requesting a budget increase. OASLMS expressed a desire to keep the statement.

AASL—Buffy contacted Julie Walker, AASL president, to determine that AASL does not have a representative on the NEA board. Julie stated that the NEA caucus proposal to remove the statement on Information Literacy seemed to be a state level issue. ALA associate executive director Emily Sheketoff stated that the situation for AASL to be on the NEA board would require reciprocation to allow NEA to be on the ALA board. OASLMS determined that it is not a state issue and Buffy will provide the information to AASL.

Program Standards—Margo and Barb will present the draft at an EncycloMedia session. A deadline goal of one month after EncycloMedia was suggested to present changes to the draft document. Ellen plans to formally present the document at the OLA conference. OASLMS will print some (50) documents for the OLA table to be refunded by the OASLMS budget.

Statewide Assessment—Ellen stated that the goal is to have the survey completed by Christmas Break. I R B –need to check with districts about research permission.

David Loertscher is coming to EncycloMedia to look over the survey tool. He recommends that the survey follow a scientific process to obtain scientific results. Participants will record information on the form by hand and that data will be entered into the software program to create aggregate data. Information will be recorded during a 35 day period between October and January. Random data will be recorded every third day for 15 days. Participants will be instructed to record information twice a day and to estimate time spent on various tasks. There will be at least 20 participants that meet the following criteria: full-time assistant, utilize a flexible schedule, have at least three years library media experience, and have a Master’s degree. The survey will track the LMS, assistants, volunteers, and student assistants.

Ellen will create a glossary and Buffy will provide participants with strategies to complete the analysis form. A listserv will be set up for participants to ask questions and to verify procedures. Both the LMS and the assistant will track data on a master sheet or on Survey Suite to submit totals per participant. The data will then be exported into Excel for overall totals. The individual data sheets will be archived for reference purposes.

New Business—There was no new business.

The next meeting will be held by on Tuesday, October 12 at the SDE building. The meeting was adjourned at 5:00 pm.

Submitted by Connie Wise, secretary