OASLMS Executive Board Meeting--Revised

February 7, 2005

2:30 pm—SDE Teleconference Room

2004-2005 Officers                                        Ex-Officio Members

Chair—Margo Canaday                                   OLA—Kay Boies

Chair-Elect—Deborah Maehs                          SDE—Barb Pfrehm, Jeanie Johnson (A)

Treasurer—Yvonne Grady (A)                         Awards—Audrey Gramling (A)

Secretary—Connie Wise                                  Publicity—Mary Ann Robinson (A)

AASL Delegate—Buffy Edwards                                       Kathleen Lienke

Past Chair—Ellen Duecker                               ODL—Carol Fox (A)

Minutes—The minutes from the January meeting were read and corrected.  The minutes were then approved.  (Buffy/Ellen)

Treasurer’s Report—The treasurer’s report was emailed to the board following the meeting.  It consisted of a balance of $2,424.76 with a $250.00 deposit from ProQuest for the Encyclo-Media OASLMS breakfast.  We have not yet received the money from credit card purchases for the Encyclo-Media Silent Auction.  Yvonne has not received the books from the OLA treasurer.

Time/Task Analysis—Ellen reported that the closing target date was January 28 but that extensions have been allowed until February 11.  Participants were chosen based on their status as Polly Clarke winners or nominees and on full-time staffing.  She estimates that the study will probably end up with around 25 contributors.  AASL has accepted her presentation proposal and she has requested Mary Ann, a survey participant, to join her in making the presentation.  Ellen will be meeting with Nancy Miller and David Loertscher to work on data presentation after it is compiled.  She plans to send notes of appreciation to the participants and their administrators.

Buffy presented her idea of a tri-fold brochure to present the survey results in association with the OLA “Just So You Know” campaign.  Quoted prices from Mercury Press were $700 for 2,000 and $900 for 5,000 brochures.  A second source quoted $650-750 for 2,000 and around $825 for 3,000 brochures.  Buffy is working with Gary Cramer of Norman to sketch out a brochure design.  Members agreed that the brochure would be a great tool to share with members, nonmembers, administrators, legislators, OEA, and other groups to show the proactive nature of OASLMS.

Nominations— The OASLMS officer ballot names Jerri Westmoreland and Stephanie McDaniel for chair-elect and Bonnie Brown and Pricilla Allen for treasurer. 

OLA—Kay distributed the OLA conference programs and informed board members that the conference information is available online.  Kay explained the registration form and the special considerations that could be requested to honor various school district policies.  Margo will copy 50-100 copies of the guidelines for the session presentation.  (Margo will provide the printing & paper.)

The Thursday night theme is a Medieval Fair in association with the Medieval Fair in Norman that weekend.  In addition to managing the silent auction at the OLA conference, OASLMS decided to donate a golf-themed basket as Margo’s son-in-law has connections with Toby Keith and the Belmar golf course. 

OASLMS Committees—Buffy presented a flowchart to board members to propose changing the structure of the executive board.  The chart shows the same executive board positions but changes the Awards chair to a volunteer or appointed position in addition to the inclusion of both the Polly Clarke and Technology winners as members.  It would also add a Membership committee which would consist of 5 regional representatives with one as the appointed chair.  Kay noted that with 151 members, OASLMS has the highest potential for membership but currently has the lowest.  Buffy also suggested adding a National Board Team Leader, an OEA representative, and a Higher Education representative.  Members discussed that more executive meetings might need to be held as teleconference meetings.  The suggested changes will be presented at the OLA conference at the OASLMS General Meeting.  By- law changes would need to be written if the proposal is accepted.

AASL Institute—Buffy asked the board for support to pursue a Leadership Institute for Oklahoma.  Buffy and Jayme Seat attended the training and believes that it would be a worthy endeavor for OASLMS to approve.  The one-day event would cost $4,500 for up to 75 attendees.  Discussion was held over possible sponsorship and a membership drive in association with the event.

OLTN Statewide Database—Deborah reported on a workshop she and Ellen attended in December that focused on the statewide database and interlibrary loans.  She stressed the need to inform the legislators of the importance of the databases.  Deborah suggested that possibly a survey could be conducted to determine exactly what is being used and what is needed.  Deborah offered to oversee the data collection and compilation.  She will send possible survey questions and discussion points to Barb to discuss with Jeanie.

Awards—Deborah reported that the ALA/AASL award instructions reference Information Power as a guideline for application.  She suggested that we post a direct link on the award applications for applicant’s to view Information Power as well as our new OASLMS guidelines to promote quality applications.  Deb and Kathleen will discuss ideas to add to the award instructions.

It was noted that one application has been received for the Technology Award.  The committee will determine if it meets the quality criteria.

AASL Delegate Report—Buffy distributed a handout to present information on the AASL Conference to be held in Pittsburgh, PA in October 5-9, 2005.  She reported that David Loertscher is conducting a Ban Those Bird Units research project.  Those who are interested should contact him at davidl@slis.sjsu.edu  She stressed the need for us to vote in the ALA election to insure that we have school librarians on the ALA Council.  “Canned” letters and “Action Alert” links are available from the Legislative Action Center at www.ala.org/washoff or http://capwiz.com/ala   It has been requested that we consider supporting the Freedom to Read campaign as donations are needed for court cases concerning censorship.  The ALA Strategic Plan did a good job in its wording to include “full-time” and “Masters in Library and Information Studies or equivalent certification.”  You can now access the Affiliate Delegate Database at http://www.ala.org/aasl/afiliates

Encyclo-Media—The event is tentatively scheduled for Tuesday and Wednesday, September 20 and 21, in Tulsa.  Barb stated that the SDE may or may not collect registration fees in the future and that each division may be responsible to sell tickets and collect payment for luncheon workshops.  The board noted that this may require another executive board subcommittee. 

New Business—Kay reported on a news item that teenagers don’t care (or don’t know) about the First Amendment.  The OLA First Amendment Congress will be held in association with the OU schools of Law, Journalism, and Library on November 11, 2005.  

Next meeting will be on Monday, March 7 as a teleconference meeting. 

The meeting was adjourned at 4:30 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved __________________