OASLMS Executive Board Meeting--Revised

January 10, 2005

2:30 pm—Teleconference

2004-2005 Officers                                        Ex-Officio Members

Chair—Margo Canaday                                   OLA—Kay Boies

Chair-Elect—Deborah Maehs                          SDE—Barb Pfrehm, Jeanie Johnson (A)

Treasurer—Yvonne Grady (A)             Awards—Audrey Gramling (A)

Secretary—Connie Wise                                  Publicity—Mary Ann Robinson

AASL Delegate—Buffy Edwards                                       Kathleen Lienke

Past Chair—Ellen Duecker                               ODL—Carol Fox (A)

Minutes—The minutes from the November meeting were emailed to members and corrections were received.  The corrected minutes were approved.  (Barb/Buffy)  A meeting was not held in December. 

Treasurer’s Report—Yvonne faxed the financial report to the committee showing a balance of $2,516.60.  It was reported that there are still funds to deposit from OLA.  The treasurer’s books are still not available to Yvonne.  Kay reported that they have come back from one auditor but are still in the possession of the OLA treasurer.  Ellen was asked to resubmit her request for payment on the Kinko printing expense.  We still have not received a check from ProQuest for our Encyclo-Media donation.  Margo will contact  ProQuest to inquire about the payment.

Guidelines—Barb reported that Jeanie has used the new guidelines in her class presentations at OSU and has received positive responses.  Ellen brought up discussion over wording in Standard 10 and 24.  It was decided to leave the wording in Standard 10 as is and change Standard 24 to “provide and receive training.”   The guidelines will be adopted at the OLA conference.  Other discussion was centered over distribution of the guidelines and whether or not to seek state adoption.  Mary Ann suggested that the guidelines be placed on the website, listed on InfoTalk and the SDE listserv, and promoted at regional meetings.  It could also be distributed to school administrators at the  Leadership Conference in July and to teachers at the Curriculum Conference in August. Ellen also suggested that we might consider having the 8-page document published professionally.  Buffy explained that it could possibly be included in the packet folder of the OLA marketing campaign called “Just So You Know”.  Barb will post a notice on the listserv and Buffy will check prices for brochures.  State adoption would be complicated and not likely at this time. Barb reported that it could possibly be included in the Procedures Manual should it be updated in the future.   

Time/Task Analysis—Ellen reported that the closing date for the data collection is January 28.  Ellen described the possible organization of the data that will be collected and compiled by Nancy Miller.  The final picture will show what a quality school library program with a fully-staffed media center looks like.  Ellen submitted a presentation proposal to AASL but she has not heard back from them yet. 

Nominations—The committee is seeking names to submit for the positions of treasurer and chair-elect.  Nominations should be emailed to Barb, Ellen, and Kathleen.

OLA—The OLA Convention will be held in Norman at the National Center for Employee Development on March 30-April 1.   It was reported that Richard Trout, luncheon speaker, is pleased to come.  Volunteers are needed for the panel discussion that will be held on the new guidelines.

Legislative— Legislative Day has been changed to Wednesday, April 13.  Attendance is critical as we have many new faces in the legislature. 

Awards—Mary Ann reported that the online Tech award application has been down, but that it would be up soon.  Applications are due by Feb. 1.  Audrey was unable to attend due to the death of her father.

AASL—Buffy reported that that the NEA has assured her that the Information Literacy Statement will not be deleted from its Resolutions.

New Business—Encyclo-Media has been tentatively rescheduled for September 20-21, 2005 in Tulsa.  This is not yet official as contracts are pending.

Due to time limitations at the teleconference sites, the agenda items concerning the PR committee, National Board Certification, and OLTN Database were not reported.

Next meeting will be on Monday, February 7 in the SDE teleconference room.  In case of bad weather, a teleconference meeting will be held.

The meeting was adjourned at 4:50 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved __________________