OASLMS Executive Board Meeting--Revised

July 12, 2005

11:00 am—Lunch at Interurban Restaurant—Edmond

12:30 pm—Meeting at Cheyenne Middle School Media Center

2004-2005 Officers                                         Ex-Officio Members

Chair—Deborah Maehs                                     OLA—Kay Boies

Chair-Elect—Stephanie McDaniel                      SDE—Barb Pfrehm

Treasurer—Bonnie Brown (A)                          Awards—Audrey Gramling (A)

Secretary—Connie Wise                                   Publicity—Mary Ann Robinson

AASL Delegate—Buffy Edwards                                        Kathleen Lienke (A)

Past Chair—Margo Canaday (A)                                   ODL—Carol Fox

                                                                        Research Project—Ellen Duecker (A)

                                                                        OEA—Carmi Scheller, Sybil Connolly

                                                                        Higher Ed—Kathy Latrobe

Minutes—The minutes from the June meeting were read and approved as corrected. (Buffy/Sybil)

Treasurer’s Report—Bonnie submitted a balance of $2,028.29.  Deposits include $675.00 for the Encyclo-Media OASLMS luncheon.  It was remarked that the report will need to note Encyclo-Media luncheon payments as a separate deposit.

Time/Task Analysis—Barb reported that the latest reports from the new study of full-time LMS without assistants has been sent to Nancy Miller.  The goal is to have the results of both study groups completed and available to share at Encyclo-Media during a Wednesday session.   Ellen, Mary Ann, and Barb will present the findings at the AASL conference along with Nancy Miller and possibly David Loertscher.  Sybil made a motion (second by Buffy) for OASLMS to pay $375 toward airfare & car travel expenses for Mary Ann to attend the AASL conference.  The motion passed. 

OEA Fall Conference—Buffy reported that the panel discussion workshop has been submitted and approved.  There was still discussion about finding a way for Deborah to make the Digital Prairie presentation.  Carol will check dates and will provide Deborah with some additional information.  It was discussed that the workshop might also solve the problem of terminology as some refer to the Digital Prairie as EBSCO or the state databases.    

Executive Board Appointed Members—Buffy reported that Sherry Pankhurst from Cordell will represent the SW region and Lynn Tilley from Comanche will represent the SCentral region. A rep is still needed for the SE region.  She will organize the dissemination of information and support when all positions are filled.  Buffy also distributed a list of the new ELO National Board candidates that recently attended the Durant training.

Awards—Barb reported that 8 applications were received for the Polly Clarke award and 3 for the administrator’s award.  There were no applications for the Barbara Spreisterbach award.  The applications will be sent electronically to the readers.  It was noted that the guidelines now state that all applications will be read and up to 4 finalists that meet the criteria will be named as there is now a difference between being a nominee and a finalist.  It was decided to add the wording to the award guidelines that the submitted lesson plans will be publish on the OASLMS web page in whatever electronic form was submitted.  Mary Ann remarked that all guidelines have been reworked except the Tech award that she is working on and will present later to the board. 

Encyclo-Media—Barb reported on the status of the luncheons at the Tulsa Encyclo-Media. She reported that Yvonne is picking up the checks for the Social and sending them to Bonnie to deposit. Last year, Encyclo-Media covered the costs for 3 Follett reps and 3 PermaBound reps plus 4 nominees.  This year, the invited authors will be paid by Encyclo-Media.  The Doubletree has a room set up for 500 at round tables that seat ten. 

OASLMS Social—Stephanie reported on the location of the Social at the Interurban that is located behind the Doubletree.  The cost is $100 room charge for up to 90 people and appetizers costing about $3 per person.  She was asked to find out if there might be a savings on per person charge versus a room fee.  Mary Ann made a motion/second by Carmi to have the social at the Interurban, pay the room fee, and order from a select menu.  The motion passed.  The social will be held from 5-7 pm.  Buffy asked that a request for basket donations for the Silent Auction be posted on the listserv. Tulsa Schools will be asked about possibly providing entertainment.  Barb reported that findings were slim concerning multi-events for Tuesday night.  Reservation and payment deadlines are needed. 

ODL—Carol reported that SIRS will go to bid as it has one year remaining to end in June 2006.  The others have 2-3 more years.  Kathy remarked that we need to emphasize the name “Digital Prairie” to make these resources from our state legislature known to schools.  Training will be offered in October.  A suggestion was made to have a “train the trainers” program to help spread the use of the resources around the state.  Carol stated that it was a good idea to invite your legislative representatives to come to your MC to see funding at work.

OLA—Kay reported on the First Amendment Conference to be held on November 10 – 11 at OU.  There will be exciting activities and scholarships are available for attendance.

Publicity & PR—no report.

AASL—Buffy reported on the Affiliate Assembly.  Nine were nominated for a Statement of Commendation.  All passed, including our nomination of Nancy Miller and David Loertscher, but future restrictions are expected, such as ALA affiliation.  A Statement of Concern regarding LMS involvement in test score analysis was voted down as it was not considered to be a “global” need.  Linda Williams, AASL President, will visit Oklahoma during her term of office in 2005-06.  Discussion was held that the best opportunity for her visit would be at OLA in Tulsa where she could present information on Leadership through Collaboration in a workshop and at a luncheon.  Additional discussion was held about hosting a future Leadership through Collaboration workshop at a Regional seminar for Oklahoma, Texas, and New Mexico.  Location possibilities included the Norman Postal Center and Quartz Mountain.

New Business—Sybil announced that a new bill has passed that require schools to observe Constitution Day which is Sept. 17 with a program involving grades K-12.  Sybil offered to locate online lesson plans to post on our OALSMS web page.

The next meeting will be held at the SDE teleconference room on Tuesday, August 9.  Time will be announced depending on availability of the teleconference room.

The meeting was adjourned at 3:10 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved ____________________