OASLMS Executive Board Meeting

June 3, 2005

Change-over Meeting

11:00 am—A Spot for Tea—Oklahoma City

2004-2005 Officers                                         Ex-Officio Members

Chair—Margo Canaday                                     OLA—Kay Boies

Chair-Elect—Deborah Maehs                            SDE—Barb Pfrehm(A), Jeanie Johnson (A)

Treasurer—Yvonne Grady                                Awards—Audrey Gramling

Secretary—Connie Wise                                   Publicity—Mary Ann Robinson

AASL Delegate—Buffy Edwards                                        Kathleen Lienke (A)

Past Chair—Ellen Duecker                                ODL—Carol Fox (A)

Introductions of incoming officers included Stephanie McDaniel, incoming chair-elect, and Bonnie Brown, incoming treasurer.  Incoming committee members included Kathy Latrobe, Sybil Connally, and Carmi Scheller.

Minutes—The minutes from the May meeting were read and approved as corrected. 

Treasurer’s Report—Yvonne reported a balance of $1,659.95.  At Deborah’s request, Yvonne also submitted an informal 2 year budget report.  During that time period, incoming funds totaled $4,986.00 and outgoing funds totaled $3,326.72.  A request for reimbursement of $306.66 was submitted by Jayme Seat for attending the National Legislative Day to cover lodging and some airfare expenses.  Margo made a motion to accept the request/Buffy made the second and the motion passed.  Yvonne noted that our balance would now be around $1,300.00.

Time/Task Analysis—Ellen reported that the new study to focus on full-time LMS without assistants resulted in 7 completed responses out of 15 participants.  This group consisted of mostly high school participants where the earlier study was concentrated in elementary LMS.  She believes that the higher drop out rate could be attributed to the time of the year and the fact that they do not have assistants.  She remarked that conclusions to compare the two data groups may be difficult.  Ellen, Mary Ann, and Barb will present the findings at the AASL conference along with Nancy Miller and possibly David Loertscher.  Ellen requested that OASLMS help cover travel expenses of around $300 for Mary Ann.  She reported that thank you letters had been mailed to administrators of LMS that participated in the studies.  It was discussed that an Encyclo-Media session might be held to review results of the study and that participants be recognized with certificates at the OASLMS luncheon.  

Executive Board Appointed Members—Buffy reported that Regional Reps are still needed in the SW, SE, and SCentral areas.  Committee representatives Kathy Latrobe, Carmi Scheller, Sybil Connally, and Connie Wise were present at the meeting.  Buffy noted that this would be an opportunity to open up communication all over the state.   There are concerns that some districts are returning to fixed scheduling and that representatives could provide support for local LMS. She gave kudos to the group for developing the state guidelines grid as recently a neighboring school visited her site and stated that they were working toward a quality program due to the new guidelines.

Awards—Audrey will serve as the Awards chair to oversee the awards with the help of the award winners.  She stated that the award deadline is July 1 and that applications are to be submitted online.

Encyclo-Media—Encyclo-Media will be held on Tuesday, Sept. 20 and Wednesday, Sept. 21 in Tulsa.  Discussion was held about an OASLMS social and Silent Auction.   Ellen questioned if our purpose is to provide a membership opportunity or to have a fund raiser.  Information is not yet available about evening activities.  Ideas to consider are to run the Silent Auction all day and announce the winners at the social.  Ellen will contact Barb for information and Stephanie will check into room availability and costs.

OLA—Kay reported that a contract has been made on a building in Edmond for the OLA office.  It is located in Canyon Park, a building of condo offices, and has about 1400 square feet.  The Noble Foundation grant is contingent upon approval and information should be available in July.   The Leadership Institute went well and Buffy added that it was an energizing experience.  Kay reported that Jeanie Johnson will be stepping into the OLA presidency and Barb Pfrehm will serve as Program Chair.  Kay also reported that Jeanie is resigning from the SDE office effective this summer.  The OLA Legislative Committee was able to stop some bad bills this session.  A meaningless resolution on “OK Libraries” passed that contains wording on the segregation of age inappropriate materials.  Proposed national legislation could affect schools as it involves the creation of an advisory group of about 15 parents to review book choices.  There has been positive support from the press to tell the legislators to “shelve it.”  Funding continues to be a concern.  If  OASLMS members are not on the OLA listserv, they need to email Kay with the subject line of “subscribe.”

Publicity & PR—Mary Ann reported that the look of the page has recently been updates.  She asked for members to contact her for any changes or additions.

Old Business-- Ellen noted that OASLMS will be presenting workshops at the OEA convention in Tulsa on Oct. 20.  Buffy will moderate a panel discussion on “So You Want to Be a SLSM” but Deborah will not submit her workshop on the state databases as there will not be Internet access.

New Business— Sybil submitted the name of Karen Litteral to take her place as OEA liaison as she is retiring and believes that the position should be filled by a working LMS. 

The next meeting will be held in Edmond on Tuesday, July 12 at 11:0 am.  Mary Ann will check and report on a location for a luncheon meeting.

The meeting was adjourned at 1:45 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved ____________________