OASLMS Executive Board Meeting

March 7, 2005

2:30 pm—Teleconference

2004-2005 Officers                                        Ex-Officio Members

Chair—Margo Canaday                                   OLA—Kay Boies

Chair-Elect—Deborah Maehs                          SDE—Barb Pfrehm, Jeanie Johnson (A)

Treasurer—Yvonne Grady                               Awards—Audrey Gramling

Secretary—Connie Wise                                  Publicity—Mary Ann Robinson (A)

AASL Delegate—Buffy Edwards                                       Kathleen Lienke (A)

Past Chair—Ellen Duecker                               ODL—Carol Fox (A)

Minutes—The minutes from the February meeting were emailed to members and corrections were received.  The corrected minutes were approved.  (Ellen/Barb)

Treasurer’s Report—Yvonne reported a balance of $2,424.76.  Credit card payments from the Encyclo-Media auction have not been received.  Kay will follow up on the situation.  Yvonne reported that she has now received the treasurer’s books.

Time/Task Analysis—Ellen reported that 21 schools have returned their data (4 HS/6 MS/11 Elem) with some reports needing data clarification.  She noted that there were more technology problems in uploading the files than she had anticipated.  Ellen will be meeting David and Nancy in New York City on March 18 to compile and review the gathered data.  Discussion was held concerning a comparative study of school librarians that work part-time or without an assistant.  Members were asked to email Barb with possible names that would fit the criteria.

OLA—Kay provided updates on the conference.  A major concern was the location for the Silent Auction baskets.  Kay will send out a reminder for baskets.  Buffy will use the counter space to display the baskets.  Deborah and Yvonne will set up the baskets (25 are expected).  Margo requested golf items for the OASLMS basket.  Buffy will make the Silent Auction sheets.  Members are needed to help at the OLA booth—the schedule will follow session times.   Discussion was held concerning setup and bidding times.

Awards—Audrey reported that only one Technology nomination was received.  It has been mailed to the selected judges with a request for special consideration to determine if the nomination meets award standards.  Deborah submitted her regret to serve as a judge as she is currently mentoring the nominee.  Due to time considerations, the motion passed to allow 4 judges for this award. (Ellen/Buffy)  

Database Update—Barb reported on the possibility for schools to add database programs outside of the ODL Digital Prairie subscriptions.  She emphasized that this was only in the discussion stages but that they were seeking vendors to sell subscriptions at consortium rates to individual schools.

Nominations—Kay reported that the ballots were going out in mailings this week.

AASL—No report given.

Publicity/PR committee—No report given.

Old Business—Encyclo-Media is scheduled for Tuesday and Wednesday, September 20-21, 2005 in Tulsa.  There will be no registration fee.  Organizations, such as OASLMS, will now be responsible to organize a method to register and collect payment for luncheons.  It is suggested that luncheons be held at the Double Tree and that their menus be used. Encyclo-Media will provide the speakers.   SDE staff will not be able to help with any aspect of the luncheons.  Discussion was held regarding payments and luncheon tickets and how this will affect the job responsibility of the treasurer.  It was suggested that the OASLMS luncheon envelopes be available for pick up near the Registration table. 

Margo reported that, historically, OASLMS executive board does not hold an April meeting.  Next meeting will by teleconference on Wednesday, May 11 at 2:30 pm.  

The meeting was adjourned at 4:00 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved __________________