OASLMS Executive Board Meeting--Revised

May 11, 2005

2:30 pm—Teleconference

2004-2005 Officers                                         Ex-Officio Members

Chair—Margo Canaday                         OLA—Kay Boies

Chair-Elect—Deborah Maehs                            SDE—Barb Pfrehm, Jeanie Johnson (A)

Treasurer—Yvonne Grady                                Awards—Audrey Gramling

Secretary—Connie Wise                                   Publicity—Mary Ann Robinson

AASL Delegate—Buffy Edwards                                        Kathleen Lienke

Past Chair—Ellen Duecker                                ODL—Carol Fox (A)

Guests included Lynn McIntosh, OLA president, and her guest Diane McMann, Stephanie McDaniel, incoming chair-elect, and Bonnie Brown, incoming treasurer.

Minutes—The minutes from the March meeting were emailed to members and were approved.  (Buffy/Deborah)   The General Meeting minutes from April 1, 2005 were also emailed and were approved as corrected.  (Ellen/Deborah)

Treasurer’s Report—Report will be emailed to members.

Time/Task Analysis—Ellen reported that the new study to focus on full-time LMS without assistants is underway with around 12 participants.  The new study will consist of 10 nonconsecutive days of data collection and will be compared to the data from the earlier study.  The earlier study has been restructured to follow InfoPower.  Ellen will present the study data in a presentation at AASL in October.

Executive Board Appointed Members—Buffy reported that Regional Reps are still needed in the SW, SE, and SCentral areas.  Kathy Latrobe will serve as the Higher Ed Rep.  The reps will be invited to the Change-Over meeting.  State data indicates that 37 LMS are now National Board Certified Teachers but that only 12 are members of OASLMS.  Recruiting efforts are needed to reach out to NB and AASL members to join OASLMS.  One effort is to make presentations at the OEA Convention on October 20 in Tulsa.  Deborah Maehs will submit a proposal to present a PowerPoint presentation on collaborating with the SLMS and the use of the Digital Prairie databases.  Deborah shared survey data from a recent presentation to NB candidates and found that 67% of LMS had not heard of the state database and that 74% now plan to utilize the resource.  Buffy will submit a presentation on “So You Want to Be a Library Media Specialist” that will discuss LMS roles, lesson planning, and collaboration.  The deadline for the 75 minute program proposals is in June.

Awards—Audrey will serve as the Awards chair to oversee the awards with the help of the award winners.  Application information has been sent out on the listserv to remind members of the July deadline. The green notebook has been passed to Stephanie McDaniel, Polly Clarke award winner.   Audrey noted that some applications have already been received via electronic submission.

Encyclo-Media—Encyclo-Media will be held on Tuesday, Sept. 20 and Wednesday, Sept. 21 in Tulsa.  Participants will need to register but will not pay a registration fee.  Barb voiced a concern over the luncheon registration.  Encyclo-Media will set up the luncheon/hotel details and pay the speaker fee and technicians for the Imax camera initially but organizations will be invoiced to reimburse them. The luncheon fee is $25 ($20 goes toward meal/gratuity/tax and the remaining goes toward speaker and camera costs).   The OASLMS luncheon is scheduled for Tuesday at 12:00 -1:30 pm and the registration deadline is Wednesday, Sept. 14.  OASLMS will be responsible to sell tickets and provide receipts for payments.  Luncheon payment needs to be sent to OASLMS and not the SDE.  A spreadsheet database will be needed to record registration and the SDE can use that information to generate luncheon tickets.  Yvonne will transfer the OASLMS account to a Tulsa bank for Bonnie’s convenience.  If the 600 maximum capacity is not filled, we may choose to offer on-site ticket sales as room is available.  Barb also reminded members that room hostesses are needed and that SDE staff will not be used.

Encyclo-Media Social—This year, no evening events will be paid by the SDE but activities may be planned if the Tulsa Tourism department can help.  Ideas include the Gilcrease Museum and the Tulsa Zoo.  Such a plan will not allow the Social or Silent Auction which is the main fundraiser for OASLMS.  Yvonne reported that $670 was raised at the Silent Auction last year.  Silent Auction proceeds are not used toward scholarships but have been used toward the Technology Award and for plaques and ALA travel expenses.  Kay stated that OLA made about $300 with a bag/storage booth.  Concerns were raised about scheduling people to work and labeling bags. Barb asked us to think about possibilities and to be ready to present ideas at June meeting.

OLA—Kay reported that members are needed to help at the OLA booth at Encyclo-Media.  Excellent reviews have been received from the OLA Conference.  Caddo schools have requested a 1-2 hour inservice in early September on Sequoyah or LMS information.  Sybil Connally, who will retire this year, will be contacted as a possible presenter.  Public libraries are currently under fire largely due to the current challenged book situation with King and King.  Lynn emphasized the need to contact legislators to inform them on library selection standards and the need for public libraries to represent cultural diversity in addition to requesting their support for funding.

Publicity & PR—Buffy hopes to obtain a commendation from AASL to David Loertscher and Nancy Miller for volunteering to assist OASLMS with our Time/Task Analysis study.  Buffy asked that we submit a request of  $300  from OLA to support Jamie Seat with expenses incurred from attending National Legislative Day. Buffy does not expect any problems with our reaffiliation with AASL.  It was announced that the OLA logo has been changed.

Old Business— Friday, June 3 was set as the Change-Over meeting date.  Deborah has made arrangements at A Spot For Tea in the Heartland Mall from 11:00 am-1:00 pm.

Lynn, outgoing OLA president, made closing remarks to thank our officers for serving and our organization for the SLMS study that Ellen initiated.  She expressed her confidence in Jeanie Johnson as the incoming OLA president. 

The meeting was adjourned at 4:20 pm. 

Submitted by Connie Wise, secretary __________________________________

Approved _______________     Corrected & approved ____________________