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Making Local Useful Pre-Conference
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Making Local Useful 
Sponsor: Tribal Libraries Committee

Date: Monday, April 24
Time: 12:30-4:30
Location: Salon P

Pre-conference Description:
All libraries have a collection of underused, under-appreciated, and under loved local history materials. How can libraries make these unique and important collections accessible and useful to their patrons? How can these resources- vertical files, yearbooks, personal papers and manuscripts-- be incorporated into your catalog? This session will transition libraries from simply collecting to using and promoting some of their most important items!  

Jennifer Day (The City of Oklahoma City), Patricia Jones (Oklahoma History Center) and Judie Matthews (Metropolitan Library System) will show you how to stop dropping ephemera and unpublished materials into file folders and start housing useful primary source material for students and researchers. Archival description is rooted in identifying the unique nature of an item and highlighting that feature, making it retrievable and useful to library customers. Brochures, event flyers and programs, publicity materials, and campaign literature can bring local history to life. This workshop will focus on identifying your archival materials, item housing, working with copyrighted and “orphaned” items, accessioning new items, and leading intern processing projects. Basic archival principles will be addressed to ensure long term preservation for fragile items.  

Likewise best practices for cataloging non-traditional items like yearbooks, directories, court records, and family histories can support genealogical and historical research for groups in your county. Patricia Jones (Oklahoma Historical Society) will discuss the technical processing of local history items using simple and affordable tools that fit low budgets and reduced staff. She will talk about cataloging practices that will reduce processing time, how to organize and display local history items on your shelf, and basic preservation and conservation techniques to maintain your collection. 

Time will be allotted for a question and answer session. Feel free to bring items or specific questions for our archiving experts.  

Jennifer DayJennifer Day has worked in The City of Oklahoma City’s Office of City Clerk for 4 years. She is a Certified Archivist and has been working with historical records since 2005. She was head of the Manuscripts Division at the Oklahoma Historical Society until December of 2012 when she accepted her current position The City of Oklahoma City. Jennifer maintains the records retention schedule and serves as a records management consultant for all departments. Her position as archivist includes preservation of permanent records as well as housing and destruction of short term records.

Patricia Nunes JonesPatricia Nunes Jones is the Technical Services Coordinator of the Oklahoma Historical Society Research Division, where she oversees the acquisition, processing, and preservation of the library collection. She is connected with the Social Responsibilities Round Table. She is a graduate of the Colorado Antiquarian Book Seminar.

Judie MatthewsJudie Matthews serves as a Lead Librarian at the Downtown Branch of the Metropolitan Library System. Beyond her duties with the public, she advises on Government Documents and Archives. She was previously employed by the Oklahoma State Library, working with the State Archives and Oklahoma Publications Clearinghouse. Matthews is a Certified Archivist.

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